Office Manager- Start-up in IT, downtown – Remote 100%, after Covid 40-50%

Our client, is looking for an Office Manager. They will help build a strong company culture while also overseeing operational efficiency. They will collaborate on defining internal organizational processes and be responsible for their day-to-day execution. The Office Manager will report to the General Manager and work closely with the CEO and company Leadership.

It takes an expert to place one!

Responsibilities:
-Play a key role in building the company culture, embodying values both internally and externally.
-Propose and implement process to improve operational efficiency
-Manage agendas/travel arrangements for CEO and GM
-Assist CEO, GM and Leadership team on administrative tasks as needed.
-Manage phone calls and correspondence to general company contact address and inbox
-Create and update records and databases with personnel, financial and other data
-Send and Track NDAs and other aspects of legal compliance
-Assist in the preparation of presentations/proposals
-Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
-Partner with HR to define and maintain office policies as necessary
-Provide general support to visitors
-Point person for maintenance, mailing, shipping, supplies
-Coordinate office activities including event planning and meal catering
-Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
-Perform review, analysis and execution of special projects and keep the management properly informed
-Provide orientation to new employees
-Participate actively in the planning and execution of company events
-Own the production and distribution of company branded materials and gifts
-Responsible for ensuring office financial objectives are met by preparing and monitoring annual budget or the office
-Track stocks of office supplies and place orders when necessary
-Maintain a safe, positive and secure working environment

Requirements:
-Proven office management, administrative or assistant experience
-Knowledge of office management responsibilities, systems and procedures
-Attention to detail and problem-solving skills
-Excellent written and verbal communication skills, in French and English
-Strong interpersonal skills and positive can-do approach to getting things done.

The successful candidate will also demonstrate a high level of commitment to the Company’s success, client service and employee satisfaction and retention.

MAKE YOUR MOVE
Feeling like it’s time to move on to a better career opportunity, but don’t know where that would be? Let the experienced team at Exceleris help. With extensive experience in the industry, and an extensive network of employers and professionals, we can help you find the perfect fit. We have been in your shoes, and we know that it’s not all about money. The perfect accounting, taxation or financial career opportunity for you might also involve the right benefits package, a better work/life balance, location or even more opportunity for advancement. Our focus is, and always has been, on finding the perfect match between employers and professionals. At Exceleris, we are a different kind of accountant and finance Recruitment Company, one that isn’t based on “hitting our quotas” or simply matching resumes to openings. Because our managing partners have experience with accounting and finance from both sides of the table – internal accountant recruitment in Montreal and for other clients – we know firsthand what it takes to find and keep the right candidates.

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About the Author: Dejan Ristic

In 2004, I founded Exceleris. In addition to managing all recruitment aspects of Exceleris, I have consulted (as CFO or in similar roles) with a number of technology companies (both publicly traded and venture funded start-ups)....